Steps to recognition

1. Register as a temporary club
   Set up a meeting with a Student Organization staff member by calling 426-5951. You can also walk up to the Student Organization Office desk, second floor of the Student Union to set up the meeting as well. You'll be asked for your student ID number, as only currently enrolled students can start student organizations. More information click here.
   
   
2. Get members
   Advertise your student organization's interest meeting. Click here to get a list of what areas a temporary club can reserve. Some temporary organizations have narrow criteria on who can join; others already have a large group of individuals involved. If your organization is in one of these situations, you may not need to advertise campus-wide, or set up a membership meeting. If so, skip this step. There is no minimum number of students necessary to start a club.
   
   Click here for a list of free advertising services
   
   
3. Create a constitution
   Once you have interested members, set up a meeting with those students to draft a student organization constitution. Call University Conference Services at 426-1677 and identify yourself and the temporary club you are affiliated with, to reserve a meeting room. As will be explained in the meeting with the Student Activities staff member, all clubs must have a constitution. The club members must vote to accept this constitution. Boise State has a sample constitution, outlining what needs to be in a club's constitution. Click here for the sample.
   
   Once your constitution is in order, e-mail a copy to the Administrative Assistant, Student Organization Complex, Vangie Beaver at evangelinebeaver@boisestate.edu. She will submit it to Judiciary for review and, if needed, correct mistakes and e-mail it back to you. If the constitution needs no revisions, then proceed to electing officers.
   
   If your organization is affiliated with national or regional group, get a copy of their national bylaws, or constitution.
   
   
4. Elect officers and complete an official officer registration card
   For as many officer positions listed in your constitution, you need people to fill them. Once those people are elected, complete the officer registration card. Your organization must have at least one advisor, whose information and signature must be put on the card.
   
   
5. Turn it all in
   Turn into the Student Activities Desk, first floor of the SUB, two copies of the constitution, the completed officer card (and the national constitution or bylaws if your organization is affiliated with such). E-mail a final electronic copy of your constitution to Vangie Beaver, evangelinebeaver@boisestate.edu.
   
   Click here for a list of common mistakes clubs make that delay recognition.
   
   ASBSU Judiciary will review your constitution and vote to approve it.
   
   You will receive an e-mail from the Student Activities Office informing you when your club constitution has been approved. You will receive a formal, signed original copy of the constitution, an official certificate and a letter of welcome from ASBSU Judiciary. Stop by the Student Activities desk to pick up these documents once you receive the e-mail your club has been recognized.

What's Next For Your Organization?

After your organization is fully recognized by ASBSU Judiciary, it will be assigned a mailbox and an ASBSU account number. For club sports, the mailbox will be in the Student Recreation Center and the financial technician in Campus Rec will set up the account number. All other student organizations will have a mailbox in Student Activities and the ASBSU Financial Technician will set up their account number.

Money
New clubs DO NOT automatically get money. Here is the procedure for requesting funds (note, Club Sports and Religious organizations are not eligible for funding through ASBSU):

New organizations are those that have been recognized by the ASBSU Judiciary after February 1 (even if they once existed in the past). If they have not applied for matching funds, these new organizations may submit a budget request at any time during the fiscal year. However, funds will be limited to $400 for each new organization. The ASBSU Financial Advisory Board (FAB) will review these budgets and any monies awarded will come out of the grant fund. A new organization that wants to request funds may pick up a budget request form from the ASBSU Office. Submit it back to ASBSU and FAB will review it.

See Source 4 for complete information on how to spend dollars in your ASBSU account.

Remember: Student organizations cannot have accounts off campus.

Other Services Offered to Fully Recognized Student Organizations

• Holding events
• Use of the name "Boise State University"
• Fundraising & solicit monies on campus
• Use of University vehicles
• Use of ASBSU phones, mail service or other support
• Use of bulk mail permit
• Right to advertise as a Boise State organization
• Free use of Student Union meeting and conference rooms and academic space when available
• Right to apply for student organization office space in the SUB
• Use of the Print Shop for organization printing
• Use of Communications and Marketing to issue a press release, public service announcement and electronic message board

Freebies from Student Government for fully recognized student organizations

Photocopies
Recognized student organizations may use the photocopy machine in the ASBSU office. Organizations may make up to 250 copies per semester at no charge. Copies made in excess of 250 per semester will be charged to the organization at a rate of five cents per copy at the end of each semester. Photocopying totals will be reset at the beginning of each semester. Unused copies will not carry over into the next semester. Each organization is assigned a copier access code, which the organization's president can obtain from the Student Organizations Office. The president can share the copy code with pertinent club members.

Postage/Mail Services
Recognized student organizations are provided with up to $50 in postage per semester for official mailings. Envelopes may be obtained from the ASBSU Administrative Assistant. Envelopes ready to be mailed (stuffed and addressed) should be returned to the ASBSU office for postage. The club's name must be written above the return address. The records for envelopes and postage will be closed after each semester. Unused postage does not carry over into the next semester.

Fax Machine
Recognized student organizations may use the fax machine located in the ASBSU office. The cost to send a fax within the United States is $1.25 per page. The charge to receive a fax is 25 cents per page. Recognized organizations are allocated $5.00 worth of fax service per semester at no charge. Any charges over $5.00 are the responsibility of the organization. Unused allowances do not carry over into the next semester.

Long Distance Telephone
Groups may use the ASBSU telephone during regular office hours to make long distance calls for official organization business. Organizations must sign in on the designated sign-up sheet; the call will be charged to the club at a reduced rate. If your group needs long distance privileges from an organization office phone, a long distance calling card can be ordered from the ASBSU Business Office.

Limits on Temporary Clubs

Temporary club status is designed for two purposes: getting members and getting recognized. Temporary clubs, therefore, cannot engage in the following:

• Holding events (which are activities beyond basic membership recruitment functions)
• Use of the name "Boise State University"
• Fundraising & solicit monies
• Use of University vehicles
• Use of ASBSU phones, mail service or other support
• Use of bulk mail permit
• Right to advertise as a Boise State organization
• Right to apply for student organization office space