Common Mistakes Temporary Clubs Make That Delay Recognition

Student organizations can be recognized at Boise State University in little more than a week, if all the documents required are accurate when submitted. Here is a list of typical mistakes that delay club recognition.

1. They don't proofread their constitution. Simple spelling mistakes, or mistakes in numbering the articles, can delay the recognition of your organization. Before submitting a final paper copy of your constitution, e-mail it to Kara Fink, program coordinator, Student Activities and Student Organization at karafink@boisestate.edu (MS Word format) and she can proofread it for you. When Kara receives a copy, she reads it immediately and can identify any mistakes. She will e-mail you a list of items to correct. If you need to, she can meet with you to go over the corrections.
   
   
2. The officer card is incomplete. An officer card must be completely filled out and signed by every officer in the club, and at least one advisor. For every officer position in your constitution, you need a person on the officer card. Also, the correct officer card must be filled out. Each year, officer cards change and are different colors. Be sure you have one for this year.
   
   
3. They don't record the vote of the club at the end of the constitution. ASBSU Judiciary requires the club vote to approve the constitution and on the last page of the constitution are blank lines where the vote totals are recorded.
   
   
4. They don't e-mail an electronic, final copy of the constitution to Kara Fink at karafink@boisestate.edu.
   
   
5. They do not attach a national or regional constitution, if they are affiliated with such a group. Boise State rules require a national constitution be submitted when you turn in your other documents.
   
   
6. They don't read the directions on the sample constitution and leave the edit marks from the sample in the paper copy they submit.
   
   
7. They don't leave signature lines for an ASBSU Justice to sign at the end of the constitution. A Justice must officially sign each constitution and you need to have a signature line on the last page for that purpose.

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