Bringing Non-University Dining Services Food Onto Campus:

Many student organizations find that providing refreshments at meetings increases attendance; however, many organization budgets are limited. Organizations may provide refreshments other than those available from UNIVERSITY DINING SERVICES at a group meeting only if the following conditions are met:

• The student organization is officially recognized by the ASBSU.
• The meeting is a regularly scheduled meeting, not a special event.
• Only group members will be present at the meeting. No members of the public may be in attendance.
• This policy applies to all departments, facilities and areas of Boise State.

A Catering Exemption Form must be completed at least two days in advance of the meeting. Fill out the form and take it first the UNIVERSITY DINING SERVICES Office, second floor, SUB. Once UNIVERSITY DINING SERVICES approves, take it to the Student Union executive director's office, also on the second floor of the SUB.

To be reimbursed for the purchase of the food:

1. Purchase the food and get an ITEMIZED receipt. Click here for an example of an itemized receipt. No receipt, no reimbursement-that's the state's rules. If you pay with a credit card, include the original credit card slip showing the final payment.
   
   
2. To be reimbursed for the off campus food purchase:
   • Complete an ASBSU Requisition Form
   • Complete an Entertainment Expense Form (page 2 of the requisition form)
   • Proof of a "business purpose" for the expense. Click here for why.
     • A flyer announcing the event
     • An agenda or minutes
     • Copy of an e-mail announcing the event or meeting